Overview of the Applicant Tracking System
The ACSI Europe office is pleased to provide an applicant tracking and communication system for all ACSI member schools which recruit teachers primarily from the US. The system consists of pre-written teacher application forms and an administrative backend that will greatly improve efficiency for the administrative team. We are currently able to offer access to a test account for review of the product. If you decide to use the system for your school, there is a 100 Euro set up fee (which includes input of your potential teacher applicants) and a yearly subscription fee depending on the size of your school.
Each school maintains separate contact lists and these are never shared with other entities. The setup process is quick and we simply provide a link for you to place on your website for potential teachers.
There are 2 introductory pages and 4 different forms in the application process. Page 1 shows your school's current list of staff openings, the mission organizations that you partner with and a notice regarding the pay scale or volunteer nature of your school. Page 2 requires potential applicants to agree to your school's statement of faith. Form 1 follows the statement of faith and requests basic contact information. This is followed by a 1 page teacher profile form with important data for your understanding of this applicant. The actual application is 4 pages and is only available to applicants after you have reviewed their profile and sent them a personalized link through the administration email system. The last page of the application requests the contact information for 5 references and prompts the them to send each reference request from the system with a secure link. These references can then access the system and complete the 1 page reference form and provide additional references as appropriate. All these forms are based on the application forms that Evangelical Christian Academy (Spain) has used for the last several years and are very appropriate for your school's needs.
The administration pages are accessible through a secure login and provide your team with details of all the applicant data, status updates, personal notes on applicants, automated emails, administrative user management and email help from our office. The applicants are tracked using a status designation as follows:
- interested (completed contact form)
- profile (completed profile form)
- follow-up (as you initiate further communication)
- app requested (when you initiate an application request)
- app complete (on completion of their application)
- # references (by increasing numbers as they are completed)
- file compete (when you note that all documents are on file, also sends a note to the other administrators in the system for review of application)
- approved (when your team has reviewed and approved their application)
- fundraising (optional)
- pre-field (for logistics, visa, etc.)
- on staff
- service complete
- archive (no longer shown in the system)
If you are interested in reviewing the forms, they can be accessed at acsieurope.org/ats/index.php?sc=test (An application link will be available upon completion of the teacher profile. PLEASE NOTE that all information entered here will be visible to others reviewing this product, so the information you provide should be fictitious.)
If you want to access the administration system, please send your name and email address to Paul Madsen at paul_madsen@acsi.org
If you are in need of specific help, please look first at our help page. If you can't find the answer there, write to Paul and he will get back to you as soon as possilble.